The National Centre for the Performing Arts is dedicated to protecting the privacy of those who use our services. We are the data controller for your personal data and will ensure it is used and stored in accordance with the Information Technology Act, 2000 and all other applicable laws and regulations.
National Centre for the Performing Arts is a society registered under the Societies Registration Act, 1860 and also a public charitable trust, registered under the Bombay Public Trust Act, 1950, having its office at NCPA Marg, Nariman Point, Mumbai 400 021
Last updated: 24/03/2023
Who are we?
The Art of the Possible is a training initiative developed by the NCPA for people who live and work in India in production arts. We want to maintain the trust and confidence of our members as well as visitors to our website by ensuring you fully understand the way that we use your data.
Our Privacy Policy gives you detailed information on when and why we collect your personal information, how we use it, how we keep it secure and how long we keep it for. It also explains how you can control the data we hold, including how to update your information when it changes. This Privacy Policy is specific to the AOTP website. For more information on how the NCPA uses your data generally, please refer to our policy on our main website https://www.ncpamumbai.com/disclaimer-terms-and-conditions/
If you have questions in relation to the data we hold or how it is used, you can get in touch with us in the following ways:
By post: Art of the Possible, National Centre for the Performing Arts, NCPA Marg, Nariman Point, Mumbai 400 021
By email: [email protected]
By phone: +91 22 6622 3737
How do we collect your personal information?
When you sign up to AOTP, you become part of our AOTP Network, which gives you access to exclusive events and opportunities and allows you to connect with fellow members of the network. Industry professionals are also able to submit opportunities or events for members to have access to via our website.
A detailed listing of how we collect data is as follows:
- When you sign up on the AOTP website at www.aotp.in as an individual artist, property or studio owner or manager, production company or rehearsal space owner or manager. Your account allows you to do the following:
- Create a public profile and update it
- Access and apply for events available to members only
- Post and contribute to discussion topics on the Network Forum
- When you submit an opportunity or event as an industry professional. Your account allows you to do the following:
- Create an event or opportunity and submit to the Creators Program for approval
- Update details of events or opportunities already submitted
- When you visit our website
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- Through your IP address given to us by your browser/device
- Through cookies – see our cookie policy
- When you submit data by email
- To apply for an opportunity, job or event
- When you submit data by post
- To apply for an opportunity, job or event
What types of information do we collect and where from?
The personal information we collect allows us to provide an appropriate service.
The publicly facing information we may collect from you is as follows:
- Full name
- Your social channels
- Photo
- Biography, credits and training
- Any additional languages you speak
- Your experience in years
- What you do
- What artforms / disciplines you work in
- The region where you live and work
The additional information we may collect from you is as follows but not limited to:
- Email address
- Gender
- If you would like to sign up to AOTP mailing list
- If you would like your data to be shared with industry partners when appropriate opportunities arise
- If you have an artistic identity that you would like to be considered when opportunities are recommended to you
We also collect information when you post or comment on the website. As a member of AOTP, it is your responsibility to ensure you do not post any personal data on the forum threads.
Why do we collect your information and how do we use it?
We collect ‘publicly facing information’ in order to publish your profile on our website. This will be viewable by other members of the database as well as those in the wider industry. In order for the profiles to be as consistent as possible, we require a minimum amount of information, which is in our legitimate interests to collect.
The additional data we collect, which includes special category data, is collected in order for us to understand the diversity of our network and to ensure we are working towards our goals in diversifying both the people on our Network and within our industry. Giving answers to these questions is entirely optional at the time of sign up and you have the ability to withdraw this consent at any time. This special category data is not available to other members of AOTP or the public when viewing or filtering profiles. Some members of the Network may disclose other special data in their profiles where appropriate to their work such as political opinions, religious beliefs, sexual orientation, gender, etc. This is at every member’s discretion and is not a requirement as part of building your online profile. Please be aware any of the words used in your Network profile is searchable in our filters to other users of the site.
We capture your email address in order for us to communicate with you and if you opt in, in order for other members of the Network to contact you. If you have expressed an artistic identity, we may contact you about opportunities that are looking for artists who identify in the way you have self-declared.
There are a small number of individuals who have access to members’ only areas of the website, but do not have profiles. These individuals are closely linked to the NCPA and will only use their access to keep abreast of what activity is occurring within AOTP.
We will only add you to our AOTP mailing list if we have your consent to do so.
Who do we share your information with?
NCPA will never share, sell, rent or trade your personal information to any third parties for marketing purposes without your prior consent. We will only share your information with our industry partners if we have your consent to do so and if we believe the opportunity, they are providing would suit your practice. This will be determined on a case-by-case basis.
We use a number of data processors in order to help us provide the services you request. These organisations are obligated to act on our instruction in relation to their use of your personal data and do not have any control over your data in their own right. We make sure anyone who provides a service for the NCPA enters into an agreement with us and meets our standards for data security. They will not use your data for anything other than the clearly defined purpose relating to the service that they are providing.
Our third-party processors include MailChimp, our email marketing platform, which we use to communicate with you about upcoming opportunities and events. We will only communicate with you about these things where we have your consent to do so.
How do we protect your data?
NCPA is committed to protecting the personal information you entrust to us. We adopt robust and appropriate technologies and policies, so the information we have about you is protected from unauthorised access and improper use e.g. your online account is encrypted and our own network is protected.
As part of the services offered to you through the AOTP website, the personal information you provide may be transferred to countries outside the European Economic Area (EEA). By way of example, this may happen if any of the computer servers used to host the website are located in a country outside of the EEA. If the NCPA transfers your personal information outside of the EEA in this way, we will take steps to ensure that your privacy rights continue to be protected as outlined in this privacy notice.
NCPA may transfer your data to the USA to organisations such as Google or Wordfly. We will ensure that only organisations who have appropriate security measures in place and with which we have standard contractual clauses agreed will handle your personal information.
We will keep your information only for as long as is reasonably necessary for the purposes set out in this privacy notice and to fulfil our legal obligations. We will not keep more information than we need. Our general rule for AOTP members is that we will keep data indefinitely, unless you contact us to have your data removed. For further information about how we retain your data please contact the Data Team using the contact details outlined in this notice.
If you ask us to stop sending direct marketing communications to you, we will retain the information required (e.g. name, address or email address) to ensure we adhere with such requests.
AOTP and NCPA is not responsible for the privacy notices and practices of other websites even if accessed using links from www.aotp.in and recommends that you check the policy of each website you visit and contact its owner or the Data team if you have any concerns or questions.
Despite all our precautions, no data transmission over the internet is 100% secure. So, we cannot guarantee the security of any information which you disclose to us and so wish to draw your attention to the fact that you do so at your own risk.
How about the links that take me off your website?
Some of the functions on our website will take you through to third-party websites from the AOTP profiles and embedded media.
Some of activity for our events and opportunities take place on video calling platforms including workshops, social events, interviews and networking.
We can direct you to these platforms as spaces to build working relationships and opportunities to collaborate but we cannot control what happens on these platforms and AOTP has no control over how these platforms process your data.
Here are some of the platforms that we signpost you to and their privacy policies:
- Facebook – Privacy Policy
- Instagram – Privacy Policy
- LinkedIn – Privacy Policy
- Miro – Privacy Policy
- Twitter – Privacy Policy
- Vimeo – Privacy Policy
- Youtube – Privacy Policy
- Zoom – Privacy Policy
What are your rights?
You should find it easy to access and amend the personal information that we hold on you, or request that we stop contacting you. It’s your data and we want to make sure you feel in control of it.
If you are a member of the AOTP, you can amend your personal details and email contact preferences at any time. Simply sign in on the AOTP website and access your account by selecting your name at the top of the page.
Or, if you prefer, you can contact us by phoning, emailing, or writing using our contact details below.
Every email we send to you will include details on how to change your communications preferences or unsubscribe from future communications.
You can request full details of personal information we hold about you under the Information Technology Act,2000 by contacting the Data Team. Please send a description of the information you would like to see, together with proof of your identity to [email protected]
At any time you have the right to ask the AOTP to amend or to stop how it uses your personal information including for marketing purposes. You can do this by signing in to the website and accessing your account details or if you don’t have an account or if you prefer to, you can contact us by phoning, emailing or writing using our contact details below.
You have the right to get information held about you by us corrected. If you have any concern about the accuracy of your personal data, please let us know using the below contact details.
If you would like us to remove the personal information we hold about you, please contact us using the below contact details.
By email: [email protected]
By phone: +91 22 6622 3737
By post: Art of the Possible, National Centre for the Performing Arts, NCPA Marg, Nariman Point, Mumbai 400 021
COOKIE POLICY
What are cookies?
Cookies are small text files that are automatically placed onto your device by some websites that you visit. They are widely used to allow a website to function as well to provide website operators with information on how the site is being used.
Our cookies help us:
- Make our website work as you’d expect
- Remember your settings during and between visits
- Improve the speed/security of the site
- Continuously improve our website for you
First Party Cookies
Our first party cookies are set by the AOTP’s website and are required to perform basic functionality, such as keeping you logged in whilst you move around our website.
Some of the functionality that first party cookies on our website provide:
- Determining if you are logged in or not
- Remembering your search settings
- Remembering your preferences such as colours, text size and layout
There is no way to prevent these cookies being set other than to not use our site.
Session Cookies
Session cookies are used so that we can fulfil all that you expect from using our website. They are used to track whether you are logged in or not so we can give you the right view of our website. This information is stored temporarily and is only used during your session, it will not be stored when you log out, close your browser or use a private browser.
Google Analytics
We use cookies to compile visitor statistics such as how many people have visited our website, what type of technology they are using (e.g. Mac or Windows which helps to identify when our site isn’t working as it should for particular technologies), how long they spend on the site, what page they look at etc. This helps us to continuously improve our website. These analytics programs also tell us on an anonymous basis how people reached this site (e.g. from a search engine) and whether they have been here before helping us to put more money into developing our services for you instead of marketing spend.
You can opt-out of being tracked by Google Analytics across all websites here: http://tools.google.com/dlpage/gaoptout
Change your cookie settings in your browser
Most modern web browsers allow you to control most cookies through your browser’s settings. Use the links below to find out how to change how your browser interacts with cookies across the web and to delete any cookies it’s currently storing.
Chrome: https://support.google.com/chrome/answer/95647
Safari: https://support.apple.com/kb/ph21411
Safari (iOS): https://support.apple.com/en-gb/HT201265
Android: https://support.google.com/chrome/answer/95647?co=GENIE.Platform%3DAndroid
IE:https://support.microsoft.com/en-us/help/17442/windows-internet-explorer-delete-manage-cookies
Microsoft edge: https://privacy.microsoft.com/en-us/windows-10-microsoft-edge-and-privacy
